{"id":5532,"date":"2026-10-27T08:19:00","date_gmt":"2026-10-27T08:19:00","guid":{"rendered":"https:\/\/routenote.com\/radar\/?p=5532"},"modified":"2026-10-26T20:21:38","modified_gmt":"2026-10-26T20:21:38","slug":"how-to-export-your-music-catalogue-before-your-distributor-account-closes","status":"publish","type":"post","link":"https:\/\/routenote.com\/radar\/how-to-export-your-music-catalogue-before-your-distributor-account-closes\/","title":{"rendered":"How to Export Your Music Catalogue Before Your Distributor Account Closes"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Losing access to a music distribution account can create more problems than losing the ability to upload new releases.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Your distributor may also hold information about:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Recording identifiers<\/li>\n\n\n\n<li>Original release dates<\/li>\n\n\n\n<li>Songwriters<\/li>\n\n\n\n<li>Contributors<\/li>\n\n\n\n<li>Artwork<\/li>\n\n\n\n<li>Royalty statements<\/li>\n\n\n\n<li>Store delivery history<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If an account closes or a service changes, recovering that information can become difficult.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A proper catalogue export protects your ability to manage, license and redistribute your music in the future.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Start with a complete release inventory<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Create a spreadsheet containing every release associated with the account.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For each release, record:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Artist<\/li>\n\n\n\n<li>Album or single title<\/li>\n\n\n\n<li>Track title<\/li>\n\n\n\n<li>Release type<\/li>\n\n\n\n<li>Original release date<\/li>\n\n\n\n<li>Current distributor<\/li>\n\n\n\n<li>UPC<\/li>\n\n\n\n<li>ISRC for each recording<\/li>\n\n\n\n<li>Master owner<\/li>\n\n\n\n<li>Selected territories<\/li>\n\n\n\n<li>Current platform URLs<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Do not rely only on album-level information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Every recording should be identifiable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Save your masters<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Download or locate the highest-quality audio files available.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Ideally, retain the final WAV masters supplied for distribution.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Do not assume that an MP3 downloaded from a streaming platform can replace the original master.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Also preserve:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Instrumentals<\/li>\n\n\n\n<li>Clean versions<\/li>\n\n\n\n<li>Alternate mixes<\/li>\n\n\n\n<li>Live recordings<\/li>\n\n\n\n<li>Remasters<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Keep different versions clearly labelled.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Preserve the artwork<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Save the original artwork files.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If possible, preserve both:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Final store-ready artwork<\/li>\n\n\n\n<li>Original editable design files<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Also keep any relevant photography or designer licences.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This can be useful if you need to rebuild a release later.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Export contributor and songwriting information<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For every track, record:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Primary artist<\/li>\n\n\n\n<li>Featured artists<\/li>\n\n\n\n<li>Songwriters<\/li>\n\n\n\n<li>Producers<\/li>\n\n\n\n<li>Performers<\/li>\n\n\n\n<li>Publishing information<\/li>\n\n\n\n<li>Composition ownership shares<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Distributor metadata and publishing registrations are different systems.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Preserve information relating to both where available.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Keep your ISRCs<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">An ISRC identifies a particular sound recording.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you redistribute the same master, you will generally want to preserve the existing ISRC where appropriate.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Do not assign a new code simply because the distributor has changed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Keep the codes in a spreadsheet independent of your distribution account.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Download royalty statements<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Royalty statements provide useful historical information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Save:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Monthly statements<\/li>\n\n\n\n<li>Annual totals<\/li>\n\n\n\n<li>Territory breakdowns<\/li>\n\n\n\n<li>Platform breakdowns<\/li>\n\n\n\n<li>Payment confirmations<\/li>\n\n\n\n<li>Outstanding balances<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Do this even if the music is no longer generating significant revenue.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Historical income may matter for catalogue valuation, financing or future disputes.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Save your platform URLs<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Keep links to the releases on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Spotify<\/li>\n\n\n\n<li>Apple Music<\/li>\n\n\n\n<li>YouTube Music<\/li>\n\n\n\n<li>Amazon Music<\/li>\n\n\n\n<li>Other important services<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Also save relevant artist-profile identifiers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These help your next distributor understand where the catalogue previously appeared.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Check your contracts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Keep copies of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Distribution agreement<\/li>\n\n\n\n<li>Master ownership agreements<\/li>\n\n\n\n<li>Producer licences<\/li>\n\n\n\n<li>Sample licences<\/li>\n\n\n\n<li>Publishing arrangements<\/li>\n\n\n\n<li>Revenue-sharing agreements<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A catalogue is more than the audio.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The rights documentation matters too.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Use a sensible folder structure<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Artist Name \/ Release Title \/ Masters<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Artist Name \/ Release Title \/ Artwork<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Artist Name \/ Release Title \/ Metadata<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Artist Name \/ Release Title \/ Rights<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Artist Name \/ Release Title \/ Statements<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This makes the archive easy to navigate.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Keep more than one copy<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Use at least two independent storage locations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A local drive and secure cloud backup are a practical combination.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For valuable catalogues, maintain a third copy in a separate location.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Verify the archive<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Do not assume the export is complete because every folder contains files.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Open random masters.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Check identifiers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Confirm the artwork is usable.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Compare the exported track count against the original catalogue inventory.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Final thoughts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Your distributor is an important service provider.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It should not be the only place where your music business exists.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A complete catalogue archive gives you more control over distribution changes, licensing opportunities, royalty disputes and future catalogue investment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Create it while your account is still accessible.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Losing access to a music distribution account can create more problems than losing the ability to upload new releases. Your distributor may also hold information about: If an account closes or a service changes, recovering that information can become difficult. A proper catalogue export protects your ability to manage, license and redistribute your music in the future. Start with a complete release inventory Create a spreadsheet containing every release associated with the account. For each release, record: Do not rely only on album-level information. Every recording should be identifiable. Save your masters Download or locate the highest-quality audio files available&#8230;.<\/p>\n","protected":false},"author":1,"featured_media":5533,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[1],"tags":[3395,3396,31],"coauthors":[2],"class_list":["post-5532","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news","tag-accounts","tag-music-catalogues","tag-music-distribution"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Export Your Music Catalogue Before Your Distributor Account Closes - RouteNote - Radar<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/routenote.com\/radar\/how-to-export-your-music-catalogue-before-your-distributor-account-closes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Export Your Music Catalogue Before Your Distributor Account Closes - RouteNote - Radar\" \/>\n<meta property=\"og:description\" content=\"Losing access to a music distribution account can create more problems than losing the ability to upload new releases. 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